Recommended Partner
Guest Registration, Handled Automatically
Most European countries require hosts to collect and report guest ID details to national or local authorities — often within 24 hours of check-in. We recommend GuestAdmin to take that off your plate.
Why this matters
Guest identity registration is a separate, ongoing legal requirement across Spain and much of Europe. Hosts are generally required to record and submit guest ID details to the relevant national system for every stay, and missing a submission can mean fines. GuestAdmin automates the entire process so you're compliant without doing it by hand for every booking.
What GuestAdmin does
Automatically collects guest details and ID at booking, and submits them to the relevant national authority — usually within 24 hours
ID scanning and verification, plus digital signatures on rental contracts
Sends guests registration reminders and welcome messages automatically before check-in
Archives guest records securely for 3–5 years, downloadable any time
Works across 50+ OTAs and syncs with your existing calendar via iCal, API, or webhook — no manual re-entry
Multi-property and multi-owner support if you manage more than one listing
Fully GDPR-compliant, 2048-bit encryption, web-based (no installs)
Pricing
Starts at less than €1 per property per week (€48/property/year for owners with 1–9 properties; €42/property/year for property managers with 10+). GuestAdmin offers a 14-day free trial, no card required to start.
Start your free GuestAdmin trialAnother option
Villa Check In: guest registration done for you
If you'd rather hand registration to a team than use an app, we also work with Villa Check In, a managed compliance service for holiday rentals in Spain, based in Lanzarote.
You add the booking, your guests register through a secure link, and the team checks every submission.
Registrations are filed with SES Hospedajes, the Spanish government's system, within 24 hours.
They can also register your property with SES Hospedajes and arrange the digital certificate remotely.
Works with common booking and property management systems, with a team that speaks English and Spanish.
Villa Check In covers Spain only. Catalonia and the Basque Country use their own regional systems, which they don't file to.
Their service and prices are their own, not CasaLinking's. Check their website for current prices.
A note from CasaLinking
We work with GuestAdmin and Villa Check In because guest registration compliance is one of the most tedious parts of running a rental, and getting it wrong carries real risk. GuestAdmin is an automated service, while Villa Check In is a managed service for Spain where their team does the filing for you. Which suits you depends on how much you'd like to hand over. We're also working on a deeper integration with GuestAdmin so this can eventually run right from your dashboard — more on that soon.